Job Opportunity – Office Assistant

Qualities we are looking for in an ideal candidate:

• Career-driven people looking to grow with an organization
• Self-motivated individuals who are able to work effectively with little to no supervision
• Excellent organizational skills and attention to detail
• Excellent writing and communication skills. Most of your day will be spent on the phone and writing e-mails.
• Enthusiasm and great personality.

Candidates for this position must meet the following requirements:

• Must be able to speak and write English well
• Basic math skills
• Familiar with Microsoft Office software including Word, Excel, PowerPoint, Publisher, and Outlook
• Bookkeeping and general office experience of at least 2 years preferred. Quickbooks knowledge a plus, but not required.
• Ability to type professional e-mails and letters
• Ability to work unsupervised effectively
• Ability to prioritize and multitask
• Minimum high school diploma or GED required. At least 2 years of college preferred.
• Willingness to submit to background checks and regular drug screening.
• Must have reliable transportation to and from work, and be able to run errands using personal vehicle as needed.

Some of the tasks an office manager will handle on a daily or weekly basis include:

• Bookkeeping
  • Create and adjust estimates using Xactimate estimating software and Quickbooks
  • Enter invoices, receipts, and deposit information into Quickbooks
  • Assist in tracking budgets
  • Manage accounts payable
  • Provide weekly printouts of financials to management
  • Create purchase orders
  • Make bank deposits as requested
• Customer Service
  • Answer phones cheerfully and respectfully
  • Schedule appointments and dispatch crews
  • Provide over the phone estimates for cleaning services
  • Confirm appointments
  • Follow-up on all jobs after completion to ensure customer satisfaction
  • Rotate after-hours and weekend on-call phones
• Collections
  • Track accounts receivable
  • Contact insurance companies, mortgage companies, and customers for payment
  • Follow-up on past-due accounts to check payment status
  • Send collections notices as needed
• Marketing
  • Manage social media accounts
  • Create relevant posts for social media on a weekly basis
  • Aid in creating monthly newsletter sent to customers
  • Maintain e-mail lists for e-mail marketing
• Other
  • Scanning, faxing, copying, and filing
  • Ensure employees are submitting all required paperwork on time
  • Attend meetings and take notes to transcribe
  • Assist in tracking project status
  • Place chemical, material, and equipment orders as needed
  • Track equipment locations to prevent loss
  • Schedule sub-contracted services
  • Maintain office cleanliness and organization
  • Complete paperwork for newly hired employees

Normal hours are Monday-Friday 8-5 and occasional Saturdays. Rotate after-hours and weekend on-call phones for emergency services. Overtime available. Company cell phone and tablet are provided. Starting pay is based on experience, starting at $12 per hour. Bonuses, raises, and other incentives are available and based on performance. Opportunity for advancement available.

We are not accepting in-person applications at this time.Please apply here: http://www.seminolecarpetcleaning.com/careers/